CrawfordTech’s Weekly Reading List: March 2, 2012

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Welcome to March! This is a month full of excitement for the High Volume Transactional Output (HVTO) print and Enterprise Content Management (ECM) industries. Why? We have two of the most targeted trade shows in the industry coming up this month, AIIM Conference 2012 March 20-22, San Francisco, Calif., and 2012 Xplor Global Conference and Vendor Forum March 27-29, St. Pete’s Beach, Fla.

CrawfordTech will be at both shows as a sponsor (Gold at AIIM and Platinum at Xplor); if you are going to be attending be sure to let us know by dropping us a note or setting up and appointment!

With this being a busy month and a year where many companies are preparing for drupa in Germany this May, the news is plentiful. This week your must reads include commentary on new technology and the collapse of print, a review successful and not so successful Quick Response (QR) code usage, questioning death of commercial printers and a look at tasty presentations at Xplor that you can actually eat.

In addition we have an invitation to the next Xplor Webinar: Missing Statements, Reprints and Workflow Management: The Automation Journey of an Operations Manager.

Have you stepped into the shoes of your Operations Manager lately?

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What are AODA, ADA and These Other Regulations and Why Do They Affect my Printing?


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For those that live in Canada, the topic of Accessibility for Ontarians with Disabilities Act (AODA) has been front and center. The new legislation, that became law in 2010 with compliance deadlines for many businesses of January 1, 2012, has brought forward the need for additional processes for working with individuals with disabilities. For those living elsewhere, similar legislation is either already in place or will be arriving soon.

If you have been a part of an Accessibility presentation lately, it has most likely focused on ease of access to physical buildings and how people with disabilities should be interacted with from a customer care perspective. The journey that now needs to be focussed on opens another door; now we need to pay attention to a different aspect of disability legislation, namely Visual Accessibility, which applies to all printed customer communications and any other business documents.

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Why Being Able to See Your Print Files is the Key to Efficiency

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The printing industry can be a complex arena to do business in. In fact, we have an industry friend that asks “Is there a manual for this industry?” Like children, the print industry doesn’t come with a manual, but it does come with some great organizations like Xplor International to help guide the way.

This is especially true if you find yourself immersed in high volume transactional output (HVTO) digital printing. We make no excuse for focusing on digital print within this article for a couple of good reasons; the main one being that sometimes you just need see your print file. This is a capability that many organizations have lacked in the HVTO space unless they were willing to make high investments in a proprietary system.

For those in offset printing, digital print files like AFP, Xerox Metacode and PCL probably don’t affect your daily procedures. If we bring PDF in to the discussion then that might be a different story, but then PDF is one of the most viewable print file formats available. However, in digital printing we have seen, and you may have experienced for yourself, that it is difficult to view an AFP, Xerox or PCL print files (print-streams) in one application. What has been lacking for many companies producing high volume transactional documents is a single print file viewer that will handle all of the above, including PDF.

This is one of the reasons why Crawford Technologies recently announced our new product PRO Viewer. If you saw our recent newsletter article, Sometimes You Just Need to View the Print File, then you are aware of many of the efficiencies that can be gained by actually being able to see what will be produced. If you haven’t, then we invite you to take a look back at last month’s newsletter; it is full of valuable problem solving solutions.

Some of the main areas you and your company might see efficiencies is in both workflow and customer relations management. With PRO Viewer it is possible for your operations and production floor managers to see the print files they need to print all in one viewer. With our ‘Print Resolution View’ your production staff can see how the print file would look as it is sent to the printer. You can check changes to print files from your internal departments or your customers. By being able to look at files before they are printed it is easy to see how this would save you time and money.

In the Customer Service area, PRO Viewer can give Customer Service Representatives the ability to retrieve and view customer documents from print files.  With this ability a CSR can research a customer’s problem while talking to them.  The advantage with PRO Viewer is that they don’t have to request a print file or a file conversion. This makes retrieving customer documents from archives simpler and easier. It also makes it possible to re-print that customer’s document(s) immediately.

Finally, for this discussion, we want to address the print designers out there. If you are being asked to design in a composition engine where the output will be AFP, Xerox, PCL or PDF, then our viewer can be a significant time saver. Imagine being able to proof the print file without having to send the document to print until the final proof round. Not only will you be saving time, but also ink, paper and other consumables.

As we said in our newsletter article, sometimes you just need to view the print file.

If you would like more information on PRO Viewer, please drop us a line here. We would be happy to share all the benefits of this new and exciting product from CrawfordTech.

[Picture and content copyright Crawford Technologies 2012]

CrawfordTech’s Weekly Reading List: January 6, 2012

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Happy New Year! And welcome back to the Crawford Technologies Weekly Reading List. This is the first Friday of 2012 and there is some interesting pieces of news in the industry you won’t want to miss. This week we have commentary on QR codes and the lack of love shown by consumers, advancement in the largest print conference’s ticket delivery for 2012, the likening of Amtrak and the United States Postal Service and another example of how Print isn’t dead.

In addition, CrawfordTech announced a new product this week – PRO Viewer. We have included a link to the press release in this edition as well as information for our informative product launch webinar January 18, 2012!

Would you believe culture can save the fate of printing firms?

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CrawfordTech’s Weekly Reading List: December 16, 2011

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Now in the middle of December and with the Holidays ramping up over this next week, the news in the industry has switched gears and focused on the future. The Holidays really do signal the end of one chapter and the beginning of the next bother personally and in business. This week we have the release of a new market and forecast study on the North America transactional print industry, a double shot from WhatTheyThink! on Drupa and the US commercial print industry and finally a look at whether personalized ads can save magazines.

If your magazine spoke directly to you with personalized and relevant offers, would you be more apt to continue your subscription?

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CrawfordTech at GRAPH EXPO 2011, pre-show webinar and more!

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Crawford Technologies - at booth #258 - is bringing software to the forefront of GRAPH EXPO 2011. An award-winning provider of software and services to the High Volume Transactional Output (HVTO) industry (otherwise known as transactional document printing), CrawfordTech seeks to reach attendees in need of print-stream transforms, document re-engineering/enhancement and production workflow management.

How does this fit in with the new digital equipment you will be checking out at GRAPH EXPO? With digital printing becoming more important now than ever, printers of all sizes are able to take advantage of transactional printing applications, such as bills and statements. This regular monthly work and cash flow make these jobs not only attractive, but sought after in today’s market. 

Want to learn more about how you can compete for these types of job and bring them into your printing environment? CrawfordTech can help by showing you the advantages and flexibilities offered in our suite of software, services and solutions. 

This year we are announcing the latest version of PRO Production Manager, a product launched at GRAPH EXPO 2010 and an Xplor International ‘2011 Innovator of the Year Award’ recipient. PRO Production Manager gives you end-to-end workflow management, while other offerings from CrawfordTech can transform your print-streams, manage your mailing process from creation to delivery and archive information to meet regulatory requirements.

Be sure to come by our booth so you can find out the latest feature enhancements built into PRO Production Manager and learn how to cut your costs and increase your return on investment. Want to setup a meeting to talk with us at GRAPH EXPO? Add us to your show planner

Ready to find out more prior to attending GRAPH EXPO? Join us for our webinar, "How to Maximize the Benefits of High-Speed, Full-Color Inkjet Printing" on September 7th at 13:00 US Eastern. Attend for actionable ideas on Transpromo, production workflows and more. Register at: http://su.pr/2pj0K1

 

Don’t forget to check out our Weekly Reading List posting a 1400 US Eastern right here on the CrawfordTech blog. 

 

Six reasons to make software a priority at GRAPH EXPO 2011

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How many of you are going to GRAPH EXPO this year in Chicago? As ever, we hope to see many of our current and future customers at the event.

However, you might be asking yourself, why does Crawford Technologies go to GRAPH EXPO?

It has been said that GRAPH EXPO is a big hardware show; that is completely true. Hardware comes with a number of complexities that drive the need for cost-effective and flexible solutions. In other words software, services and solutions for problems that new hardware can introduce into your business processes.

Some attendees may be looking to add transactional printing to their arsenal by buying hardware; that is just step one. Step two is getting the new hardware to work seamlessly with your print environment including current and future customers' print files. Print files can be a significant challenge if you don’t have the workflow to support them.

So, here are six reasons you need to look at software at GRAPH EXPO this year:

1.    Print-stream blues

AFP, PDF, PS, PCL, Metacode (LCDS, DJDE); this is just the tip of the iceberg when it comes to what a high volume transactional output (HVTO) customer can throw at you. Sure, you might have the high-speed cut-sheet or roll feed printer, but can you get the data to the printer in a language it can understand?

The answer lies in print-stream conversions, something Crawford Technologies has been specializing in for over 15 years. Even more important, CrawfordTech software can work on and with almost any operating system and hardware.

2.    Production jam

With increased customers and increased volumes comes the propensity for a workflow traffic jam. For this exact reason, CrawfordTech announced PRO Production Manager at GRAPH EXPO 2010 and this year is following that with an announcement of new enhancements you won’t want to miss. What is PRO Production Manager?

PRO Production Manager offers end-to-end workflow management and reporting within any transactional or POD document production environment including full proof-of-process reporting. Stop by Booth #258 (add us to your event planner here) [link] to find out how a workflow jam turns into a production super highway.

3.    Run down print data

With legacy systems sometimes the print data you receive isn’t quite what it was 20 years ago. This outdated data makes it difficult to optimize your print and mail processes, leverage document data for opportunities (a.k.a. Transpromo) or utilize the flexibility of many machines in your workflow environment. In many cases it might keep you from bidding on new business.

The answer is in document re-engineering, something CrawfordTech offers in the PRO Document Enhancer Plus product. PRO Document Enhancer Plus combines the rapid and cost effective one-to-one marketing capability of our Transpromo Express product with the ability to deliver operational efficiencies found in our Operations Express product. Experience white space management for Transpromo, add barcodes (regular, 2D and QR), transform print-streams in super-fast time and more.

4.    Postal cost cutting

Many print and mail operations are plagued with high postal cost caused by a lack of operational efficiencies. You need the tools to effectively manage and minimize those costs while maximizing the value of those mailing expenses. CrawfordTech’s cutting-edge solutions provide cost cutting and ROI maximization by optimizing your mailing facility processes.

When working with print-ready files, you can suppress documents that do not need to be printed and mailed, invoke postal sort and optimization software to reduce postage costs, adjust mailing manifests so you do not pay postage for mail pieces that have not been mailed due to suppression or errors and manage inserts to optimize your postage while increasing your marketing reach.

5.    Postal intelligence revolution

With the USPS implementation of the Intelligent Mail barcode and related OneCode provides a wealth of information potential. CrawfordTech’s solutions allow organizations to easily convert to IMb and take advantage of the tracking and notification capabilities built into the new barcode. PRO Operations Express makes it easy to replace the old POSTNET barcodes with the new IMb barcode without costly application programming efforts.

PRO Mail Tracker allows mail tracking from door-to-door, as well as, return mail piece tracking. PRO Unique ID Manager is a reliable multi-platform, multi-threading server application designed to handle the needs of large enterprise environments where multiple applications are creating mailings simultaneously.

6.    Customers with disabilities

Did you know that an estimated 26.3 million North Americans are in need of alternative format bills, statements and invoices? This is something you have to think about when taking on new transactional business; remember, buying the big hardware at GRAPH EXPO is one step, but the software, services and solutions to real business challenges are another.

More importantly, companies and outsourcers may be required to produce alternative formats by law. CrawfordTech’s Document Accessibility Services provides an outsource service to produce and mail documents in alternative formats such as Braille, Large Print, Audio and E-Text. With the help of the CrawfordTech DAS division and our PCI-compliant facility, you can reach all of your customers, not just those for who regular print poses no barrier.

So there you have it, six reasons you should look at software, services and solutions at GRAPH EXPO 2011.

CrawfordTech’s full line of software, services and solutions take the guesswork out of hardware and workflow implementation and let you compete for business you might not have been able to in the past. Find out how HOV Services benefited from this approach by following the link.

Crawford Technologies will be at booth #258 (add us to your event planner here) with our team of experts, including Ernie Crawford M-EDP.

At GRAPH EXPO 2011, come to explore new hardware, but stay for the software that can take you from a capital expenditure to a return on investment.

Ernie Crawford – the making of Crawford Technologies; Part 2

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We’ve already heard about the entrepreneurial spirit ingrained into Ernie Crawford’s early life, and how various programming roles started him on the route to creating Crawford Technologies. But what career move really made the difference?

Ernie joined Xerox Canada in 1983, where electronic printing was still a fledgling business. He took on a role as the National Technical Manager, building an organization to provide technical support to analysts and customers. Ernie also provided marketing support to the Canadian sales organization, and participated in many of the program teams in the USA.

Ernie also had the responsibility of building a software development lab in Canada where his team built a number of products, some marketed around the world. One interesting project was building a distributed font centre, which he later used as a model to build Xerox font centres around the world.

After leaving Xerox in 1987 to provide consulting work in partnership with Art Parker and Romeyn Stevenson, one of the projects led to Ernie co-founding CDP Communications Inc. with Ted Dunlop. There, they marketed Tyrego forms design and i-data protocol converters and conversion products in Canada, and built some software products of their own.

After a total of 12 years in the HVTO industry, it was then that Ernie decided to start Crawford Technologies Inc. to develop and market software products.

The catalyst? Some of the consulting projects Ernie was working on involved the development of conversion software components. His decision to start CrawfordTech came after many of his consulting clients and associates urged him to develop a complete print stream transform solution. Those contacts explained that the market was not being well served by the small group of unfocused companies, all of which had their own problems.

With several software components ready for marketing, and a commitment from numerous customers and partners to buy the conversion software, Crawford Technologies was born.

The first customer wanted a Xerox metacode/LCDS to PCL conversion to run on their IBM MVS mainframe and drive printers across their network. Developing an MVS solution was challenging for a start-up company, but Ernie was up to the challenge. Developing the software on a Windows platform with a target platform of MVS gave the CrawfordTech development team a great understanding of software portability. The project was a success and the customer still runs the software today.

Next up, BlueGill Technologies, one of the major innovators in the Electronic Bill Presentment and Payment (EBPP) market, came to CrawfordTech for conversion solutions they could market in their products. They had been through many issues with their previous supplier and were looking for a supplier they could depend on.

CrawfordTech designed an API around the print stream conversions for easy integration, and added drivers to meet BlueGill’s needs. CrawfordTech’s portability expertise was put to the test, as BlueGill needed the software to run on a wide range of UNIX and Linux platforms. Together the two companies took the preeminent solution to the market with resounding success.

One technological challenge we faced in the early days was caused by the fact that Xerox LCDS and Metacode files are sequential in nature. When a file contains 100,000 statements, the entire file needs to be read and processed sequentially in order to read any given statement from the file. However, when doing EBPP processing, the customer needs to look at statements randomly.

One approach which many of our customers used was to convert each statement into a self-contained file in PDF. However, this is time-consuming, and the resulting PDF files can be large and unwieldy to manage in large numbers.

An approach that we developed in order to provide a more efficient solution was to keep the print file in essentially its original format. When a statement needed to be viewed, software can address the statement directly by extracting the proper pages and resources and convert them into PDF or HTML. In order to do this with Xerox print files, we designed the Normalized Metacode (NMC) format, which is now used by vendors and solution providers around the world.

In December of 1999 CheckFree announced the purchase of BlueGill, and continued to work with CrawfordTech to move many billers online and create many billing consolidators.

The drivers Crawford built in conjunction with BlueGill and CheckFree provided CrawfordTech with a great Xerox to PDF conversion product set to market independently and through other partners. The main market for this software was the print service provider market. These organizations were providing their major billing clients with EBPP solutions, and needed the best solution available. This demanding market loved the high quality software and helped CrawfordTech to add many innovative advanced capabilities to products.

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One of the next CrawfordTech developments was an AFP driver which allowed customers to convert Xerox LCDS and metacode applications to AFP for output on any AFP compatible printers. One of the initial customers for this product was replacing its entire fleet of Xerox metacode printers with IPDS printers. However, the transform solution they were going to buy could not convert any of their applications properly and they were only a few days from committing to their purchases.

The print service provider’s new printer supplier found out about our new product and sent us ten of the customer’s most challenging applications to test. The next day we sent back AFP output for all ten applications which printed successfully. This resulted in both a happy customer who has used our products ever since, and a strong partner that is selling our products to this day.

Around the turn of the century, CrawfordTech found that many organizations wanted both Xerox and AFP solutions from a quality vendor and some approached Ernie to fill that role. In response, CrawfordTech added an interpreter interface API to the architecture, and built the PRO AFP interpreter. Thus was born the highly successful PRO AFP to PDF product.

Thanks to his upbringing in an entrepreneurial family, Ernie had the sense to keep the company profitable from the start to avoid a need for outside capital and to keep it financially stable. That went against the grain during the high tech bubble when Venture Capital was easy to come by, but Ernie stuck to his strategy.

In the next instalment, we will discuss how the company grew from this exciting start-up phase to the current rising star status in the industry. We will look at many of the challenges that CrawfordTech has met over the years and innovations developed along the way, as well as many of the awards bestowed on the growing company.

Ernie Crawford – the making of Crawford Technologies; Part 1

Prior to operating his first business, Ernie Crawford worked in the corporate world. He joined Xerox Canada in the early 1980’s during the early days of the High-Volume Transactional Output (HVTO) industry, where he built software development, technical support and marketing organizations.

This gave Ernie a good insight into where the HVTO industry was headed, and a good understanding of the many characteristics that make a successful vendor in this industry. In his time at Xerox, Ernie was able to meet customers, vendors and colleagues from around the world, and participated in establishing many solutions strategies. These worldwide contacts would be crucial later in life.

But Ernie’s entrepreneurial spirit comes not from the corporate world, but his family and upbringing. His grandfather, father and uncles were his role models, as they were all able to build well respected profitable organizations through providing excellent customer service. While running a chain of hotels would have been more in keeping with family tradition, it was technology that turned his head.

With a Computer Science degree from the University of Western Ontario in his hand, Ernie Crawford was well primed to start a business in the HVTO industry.
Starting as a mainframe COBOL programmer for Canada Life insurance, Ernie’s career saw a natural progression including assembler programming at Sears and a senior MVS systems programmer at Hudson Bay Co.

The programming work gave him a good understanding of what is required to put together application software such as billing and policy management systems. The systems programming work gave Ernie an appreciation for how a mainframe environment is put together and how good program products should install and perform.

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One very timely experience was the role of installing the first IBM 3800 model 3 printers in Canada. Since these devices were the first AFP-compatible devices built, it gave Ernie an advance exposure to the architecture that was due to revolutionize the HVTO market.

That’s where the story begins. Come back soon for the second part of how Crawford Technologies came to be a world leader in the High-Volume Transactional Output (HVTO) industry.

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